AI Workflow Audit
$1,500–$2,500
Diagnostic only. No implementation.
- Map of how work actually moves
- Prioritized list
- Stack assessment
- Build sequence
- 60-minute readout
String Theory AI
You already have the tools. What you’re missing is the architecture.
AI operations infrastructure for real estate teams that are done winging it.
I work inside Follow Up Boss, kvCORE, and the rest of the stack you already pay for, and I hand back documented workflows your team can actually run.
Not a chatbot shop. Not a prompt studio. Not another ‘AI transformation’ workshop. This is construction.
Built for how real estate teams actually operate, inside Follow Up Boss, kvCORE, and the rest of your existing stack.
Follow Up Boss, kvCORE, and the stack you already pay for
Team leads and broker-owners · 5–30 agents
You own the system. Documented, gated, and run by your team.
What I build
Workflows your team can actually run.
Real estate only. I configure the tools you already pay for — not a new platform, and not a bot running your brokerage overnight.
Lead response and qualification
Speed-to-lead and qualification inside the CRM you already run, so follow-up is consistent instead of whoever remembered.
Transaction coordination support
Milestone tracking and routing with humans on the exceptions — so TC is not trapped in one person’s head.
Client updates with approval gates
Status updates that do not go out until someone on your team signs off. Approval before any client-facing send.
Operating visibility
A clear picture of how leads, follow-up, and coordination are actually moving — without assembling it by hand.
Every workflow ships with SOPs, a runbook, and a walkthrough. You own the system. You are not dependent on me to operate it.
Human gates sit on anything client-facing, deadline-sensitive, or money-adjacent. This is not a bot running your brokerage overnight.
Built for teams that already have volume — and a process owner.
Who it’s for
Team leads and broker-owners
5–30 agents. Sweet spot 8–20. Real volume. CRM at least in use.
- Slow leads
- Inconsistent follow-up
- TC in one person’s head
- Clients calling to ask what’s next
Who it’s not for
If any of this is you, say so on the call
- No process owner
- Fully autonomous AI shoppers
- Chatbot shoppers
I’ll tell you if that’s you.
The work
Two engagements. I configure your tools. I do not sell a new platform.
AI Operations Sprint
$6,500–$15,000
I configure 3–5 workflows in the tools you already pay for.
- Weeks 1–2: architecture
- Weeks 3–5: build 3–5 workflows in existing tools
- Week 6: handoff + SOPs + runbook + 30-day async support
I do not take overlapping Sprints. If the calendar is full, I’ll say so on the discovery call.
You work with the person who builds the system.
One Sprint at a time. I own discovery through handoff. No junior relay. No offshore team.
01
Discover
Weeks 1–2. Architecture. Map how work actually moves, agree the build sequence, and confirm the stack. If it isn’t the right fit, you can exit here before the second payment.
02
Build
Weeks 3–5. I configure 3–5 workflows in the tools you already pay for. Human gates on anything client-facing, deadline-sensitive, or money-adjacent.
03
Handoff
Week 6. SOPs, a runbook, a walkthrough, and 30-day async support. You own the system.
The gap isn’t the technology. The gap is the architecture.
Most AI deployments fail quietly. A tool gets bought, a demo gets run, and it drifts back into a browser tab nobody opens.
I build that layer: mapped, documented, gated, and used on day one.
The name is from physics. Under the messy surface, connected structures doing the real work.
Frequently asked questions
Start with a 30-minute discovery call.
No pitch. A direct conversation about how leads, follow-up, and coordination actually move through your team, and whether a Sprint is the right tool. If it isn’t, I’ll say so.